Membership by Department
Chapters by Department
Chapter counts from the National AMVETS Riders Chapters by Department list.
Attention Needed
Master Membership Roster
Member Edit Access: All Chapter officers may edit members in their own Chapter. All Department officers may edit members in their Department/state. All National officers may edit members National-wide.
Member roster: ICE contact information is available inside the member's Edit form so the main roster can fit more information on one screen.
| Name | Member # | Renewal | Rider / Supporter | Parent Org | Department | Chapter | Chapter Office | Department Office | National Office | Chapter Dues | Department Dues | National Dues | Status | Contact | Actions |
|---|
Chapter Membership Invoices
Create Chapter renewal and membership invoices for individual members using the Chapter's own membership fee.
Chapter Members Available for Renewal Invoice
Select a Chapter to load its Rider and Supporter members.
| Member | Member # | Type | Status |
|---|---|---|---|
| Select a Department and Chapter to load members. | |||
| Invoice | Department / Chapter | Member(s) | Fee Per Member | Amount | Status | Date | Actions |
|---|
Department Membership Renewal Invoices
Department officers create invoices to Chapters for membership renewals. The Department enters its own per-member renewal fee and selects the members included in the Chapter's renewal.
| Invoice | Chapter | Members | Dept Fee / Member | Amount | Status | Date | Actions |
|---|
National Membership Invoices & Payments
National dues are $12.00 per Rider or Supporter. The National President or National Treasurer creates invoices by selecting actual Chapter members, records which members were paid, and issues a receipt. Open invoices can be paid or deleted. Paid test payments can be reversed. Void invoices cannot accept payment and may be deleted when no paid members remain. The invoice list follows the Department and Chapter filters selected below.
| Invoice | Department / Chapter | Members Billed | Rate | Amount | Status | Date | Actions |
|---|
Member Dues Status
Invoices are optional. If dues are collected at a meeting, select the member(s) below and record the payment directly. Use invoices when you need formal billing or receipt tracking.
Record Dues Without an Invoice
Select member(s) in the table, enter the payment details, then use the Chapter or Department button available for your access level. Manual payments can also be reversed here if they were entered in error.
| Select | Member | Member # | Department | Chapter | Chapter Dues | Chapter Date | Department Dues | Department Date | National Dues | National Status Date | National Invoice |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Loading dues status... | |||||||||||
Flow: Member pays Chapter → Chapter Paid → Department receives from Chapter → Department Paid → Department/Chapter submits to National → Submitted → National confirms receipt → National Paid. Chapters under National / No Department show N/A for the Department step.
Email Center
Send individual or bulk email to members within your officer access. Recipient email addresses are sent privately, one message per address.
1. Choose Recipients
2. Write Email
Replies will go to the email address of the officer who is logged in.
Recipient Preview
Loading recipients...
| Send | Member | Member # | Department | Chapter | Officer Office | |
|---|---|---|---|---|---|---|
| Open Email Center to load recipients. | ||||||
Email History
Shows recent email campaigns within your officer access.
| Date | Sent By | Subject | Recipients | Scope | Officer Filter | Status |
|---|---|---|---|---|---|---|
| No email history loaded. | ||||||
Chapter Compliance
EIN and annual renewal tracking.
| Department | State | Chapter | EIN | EIN Verified | 990 Verified | Renewal Year | Renewal Status | Charter | Actions |
|---|
IRS 990 Filing Verification
Chapter enters and verifies the IRS information first. Department reviews the saved Chapter record second. National gives the final verification.
- Enter and save the IRS information: Select the Chapter, check the EIN on the IRS website, enter what you found into the boxes, and click Save IRS Information.
- Chapter confirms: A Chapter officer reviews the saved information and clicks Confirm Chapter Verified.
- Department confirms: A Department officer reviews the Chapter's saved information and clicks Confirm Department Verified.
- National confirms: National reviews the same saved information and clicks Confirm National Verified.
Important: Saving information does not automatically complete Chapter, Department, or National verification. Each level has its own confirmation button below.
Administrator: The database administrator can enter/correct IRS information for any Chapter and can complete the Chapter → Department → National confirmation steps in order when needed for setup, correction, or testing.
IRS Verification Chain
Save IRS Information stores what was entered in the boxes. The three confirmation buttons above are what move the record through Chapter Verified → Department Verified → National Verified. Final 990 Verified is reached only after National confirmation.
Saved IRS Verification Records
These are the saved IRS records for Chapters. Selecting a Chapter above reloads the saved information into the form and shows exactly which verification levels are complete.
| Department | Chapter | EIN | Last Filing | Type | Next Due | Due Status | Chapter | Department | National | Action |
|---|---|---|---|---|---|---|---|---|---|---|
| No IRS verification records saved yet. | ||||||||||
SOPs & PDF Library
Official approved SOP routing: Chapter JA uploads → Department JA reviews and verifies → National JA reviews and gives final verification. Approval buttons remain on the SOP record after the PDF is opened.
Do not upload a draft. Complete the governing review, required approval/signatures and routing before uploading the final PDF.
Correct State and Chapter • final approved wording • required signatures/approval • complete/readable • PDF only.
The PDF can keep whatever file name your Chapter already uses. The database saves State, Chapter Number and Date Uploaded separately.
A revised approved PDF can be uploaded under any file name. If the wrong/test file is uploaded, the database administrator can delete it.
Audit Log
National-level record of database changes.
| Date/Time | Officer | Role | Action | Record | Details |
|---|
Administration
National administrator tools.
Initial Master Roster Import
This package contains the 7/24/2026 roster: 3,219 members and 137 chapter records. Run this once on an empty Firestore database.
Officer Account Management
Create and manage officer logins. Chapter officers are restricted to their assigned Chapter; Department officers are restricted to their Department; National officers have National access.
| Name | Role | Department / Scope | Chapter | Status | Actions |
|---|
New accounts receive a temporary password chosen by the administrator. Officers can then use Reset Password from the login screen. Deactivated accounts cannot access Firestore data.